Logistics

Ticketing:

The TransCanada Organization may offer airfare to a crew that qualifies under the applicable conditions, for more details contact us at info@tcanada.ca. Each crew is free to purchase is own airfare or to do through the TransCanada Organization and its partner airlines.

Each crew of the TransCanada Atlantic Challenge 2024 must be present in Halifax (NS) at the latest, on Thursday September 5th 2024 – 11pm, Halifax time. The TransCanada Atlantic Challenge 2024 ends at the Toronto airport (YYZ) on Saturday September 21st, 2024 end of the day.

Each crew of the TransCanada Pacific Challenge 2024 must be present in Vancouver (BC) at the latest, on Friday September 20th, 2024 – 8pm, Vancouver time. The TransCanada Pacific Challenge 2024 ends at the Calgary airport (YYC), on Saturday October 5th, 2024 end of the day.

Each crew of the TransCanada Coast to Coast Challenge 2024 must be present in Halifax (NS, Canada) at the latest, on Thursday September 5th 2024 – 23h00, Halifax time. The TransCanada Coastal Challenge 2024 ends at the Calgary airport (YYC), on Saturday October 5th 2024 at the end of the day.

The air transfer from Toronto to Vancouver is paid by the TransCanada Organization for all crews participating at the TransCanada Coast to Coast Challenge 2024.

All crews who will buy their plane ticket will have to communicate, without delay, their flight details to the TransCanada Organization.

ACCOMMODATION:

The Challenges TransCanada 2024 will accommodate all crews in the same hotel each night, but the TransCanada organization reserves the right to use different hotels during a stage where there are no hotels of adequate capacity to accommodate all participants.

The cost of overnight stays is included in the participation fee. The cost of overnight stays is included in the participation fee and is based on double occupancy. A supplement will be charged for the use of a single occupancy room.

The use of a single occupancy room can be for the entire TransCanada Challenge or only for a few nights. A 48 hour notice is required. The change is conditional to the availability of hotel rooms. For more information, please contact us at transport@tcanada.ca.

MEALS:

All TransCanada 2024 Challenges include all breakfasts or brunches.

The Atlantic Challenge includes a minimum of 11 lunches and 14 dinners including the Gala evening.

The Pacific Challenge includes a minimum of 11 lunches and 14 dinners including the Gala evening.

The Coast to Coast Challenge includes a minimum of 21 lunches and 27 dinners including 2 Gala evenings.

Additional food for any meal will be subject to an extra charge and the crew must advise the TransCanada Organization with a minimum of 24 hours notice.

All alcoholic beverages will be at the expense of the participants except for the Gala evenings.

Each participant is free to attend or not to attend the meals, except for the Gala dinners where the presence of all the crews, who made it to the arrival point, is imperative.

No refund will be given in case of absence at a meal.

Crews will sometimes be forced to respect a certain schedule for their meals and to accept possible shifts in the traditional meal times.

Transport:

A) FOR CREWS/CARS NOT RESIDING IN CANADA OR IN THE U.S.A:

Each crew is responsible for delivering their vehicle to the port of departure from which their vehicle will be shipped to Canada.

Each crew is responsible for picking up their vehicle at the port of arrival to which their vehicle will be shipped after their participation in the TransCanada.

The port of departure may be different from the port of arrival but once the ports have been confirmed by the crew, it will not be possible to change them.

The TransCanada Organization reserves the right to impose a different port than the one chosen by a crew. For logistical reasons, an even number of vehicles per port is required. The last vehicle registered per port may be directed to another port.

For all customs procedures concerning the vehicle, crews must have an ATA Carnet (Admission Temporaire/Temporary Admission) in which their vehicle will be registered. For further information, please contact us at transport@tcanada.ca.

This ATA Carnet must be completed and will be required upon delivery of the vehicle at the port of departure. Without the completed ATA Carnet, the vehicle cannot be shipped to Canada.

The ATA Carnet will be retained by the TransCanada Organization and will be given to the crew after their participation when they pick up their vehicle at the port of arrival.

Upon delivery of the vehicle to the port of departure, the crew must present the original vehicle registration certificate and a valid insurance certificate confirming that the vehicle is insured to drive in Canada for the duration of the TransCanada.

Without these documents, the vehicle cannot be shipped to Canada.

Upon delivery of the vehicle to the port of departure, the vehicle will be checked for proper tire condition, windshield condition, general vehicle lighting, jack and spare tire, and compliance with noise emission legislation. If the vehicle fails any of these checks and the situation cannot be resolved, the vehicle will not be shipped to Canada.

According to Canada Customs criteria, the vehicle must be clean, with no residue of dirt or grime of any kind, including tires.

The day of delivery and pick-up of the vehicles at the ports will be communicated to the crews with approximately one week’s notice.

For the shipments of his vehicle, the crew can subscribe a cargo insurance, at his expense, by determining himself, the insurable value of his vehicle.

For more information, please contact us at transport@tcanada.ca.

B) FOR CREWS/CARS RESIDING IN CANADA OR IN THE U.S.A.:

Each crew is responsible for delivering their vehicle at the start of their TransCanada Challenge.

For the Atlantic Challenge, the delivery will be made in Halifax (NS) on Thursday September 5th, 2024 between 2:00pm and 5:00pm (local time).

For the Pacific Challenge, delivery will be made in Vancouver (BC) on Friday, September 20th, 2024 between 2:00 pm and 5:00 pm (local time).

For the Coast to Coast Challenge, the delivery of the vehicle is made in Halifax (NS), on Thursday September 5th, 2024 between 2:00pm and 5:00pm (local time).

After participating at the TransCanada 2024, each crew is responsible for picking up their vehicle at the place previously determined at registration (Options are available). For more information, please contact us at transport@tcanada.ca.

Each crew, coming from the U.S.A., will do their own customs formalities (if required) at the border, regarding their vehicle.

LUGGAGE:

The transportation of participants’ luggage, for the entire duration of the TransCanada Challenges, is handled by the TransCanada Organization. An exclusive truck will be dedicated to this service.

A personalized luggage tag will be given to each participant upon arrival in Canada. It will be the responsibility of each participant to ensure that their luggage is always identified.

MEDICAL ASSISTANCE:

The TransCanada Organization offers Medical Assistance during the entire period of the event thanks to the presence of at least one of its members who is from the medical world. He is qualified and competent to assist, give valuable advice, or accompany any participant to purchase medication in Canadian pharmacies.

Canadian medical legislation limits the recognition of a prescription to the province in which it was issued. A prescription issued by a foreign physician, not registered with the Federation of Medical Regulatory Authorities of Canada, will not be recognized and therefore not accepted in Canada.

If you are currently on medication, we invite you to bring an adequate amount of your medication for the duration of your stay in Canada.

Our medical director will have an updated list of doctors, dentists and pharmacies for each stage.

Any allergies or dietary restrictions must be known to TransCanada Medical Assistance.

If your condition requires hospitalization or emergency intervention, the Canadian health care system will provide appropriate services in facilities that are ubiquitous along the route, with quality medical practitioners. With the exception of the medical insurance that each participant can take out in his or her own country, Health Canada has agreements for the coverage of medical expenses with various governmental health organizations in different countries.

For the duration of the TransCanada 2024 Challenges, a specific cell phone number will be provided, making Medical Assistance easily reachable at any time of the day or night. For any additional information regarding the medical theme, please contact us at doc@tcanada.ca.

MECHANICAL ASSISTANCE:

The TransCanada 2024 offers mechanical assistance throughout the route. This service unit is a TransCanada team that will remain fully available, dedicated and devoted to the crew in distress, but limited to light interventions. It will accompany the crew in all the steps to get the vehicle back on the road as soon as possible.

The TransCanada 2024 is supported by numerous motoring clubs and associations that provide exceptional roadside assistance across Canada upon request. TransCanada 2024 crews will have access to recovery vehicles, local flatbeds and a local network of garages.

If necessary, transportation of the vehicle to a local garage will be covered by TransCanada 2024. All other costs will be borne by the crew such as repair costs, spare parts costs, costs related to the immobilization of the vehicle (rental of a vehicle, accommodation and meals outside the TransCanada program, …), the cost of an express shipment for the replacement of defective parts, the repatriation of the vehicle, either to reach TransCanada or to reach the loading site for the return sea shipment of the vehicle.

Gasoline:

Gasoline sold in Canada has 4 different octane ratings, 87, 89, 91 and 94. If necessary, our partner oil companies sell additives in the majority of their service stations.

Diesel fuel is also available.

MISCELLANEOUS:

In Canada, the low beams of vehicles on public roads must be on at all times. We advise you to take this into account and to equip yourself with bulbs accordingly.

Answers to the most frequently asked questions:

Can a team stay longer, at their own expense, after the end of the Challenge for which it is registered, with or without its vehicle? The answer is YES.

Can a team go, at their own expense, after the end of the Challenge for which it is registered, with or without its vehicle, to the United States? The answer is YES.

Can a team sell their vehicle in Canada? The answer is YES.

The TransCanada Organization must be notified of crews’ intentions as soon as possible, as logistical arrangements are required for all these situations.